Frequently Asked Questions | Corporate Event AV Production

FPC - Flo Production Consulting Inc. is a full-service audiovisual production consultancy based in Markham, ON, Canada. We specialize in designing, engineering, and executing corporate event AV production - including audio systems, LED video walls, lighting design, rigging, live streaming, and strategic production consulting. With 13+ years of experience and 500+ show days delivered for 100+ brands, we serve as an end-to-end technical partner for organizations that refuse to compromise on production quality.

FPC is headquartered in Markham, ON, Canada and serves clients across the Greater Toronto Area, Ontario, and throughout North America. We regularly produce corporate events in major convention centers, hotels, and venues across Canada and the United States. Our portfolio includes international productions such as Mobile World Congress in Barcelona, demonstrating our capability to deliver at any scale, anywhere.

Unlike traditional AV rental houses that simply deliver equipment and a spec sheet, FPC is a strategic production consultancy. Our founder Andrew Florencia leads every project personally - the same production director who has engineered stages for Ferrari and the NFL is engineering yours. We partner upstream from the earliest planning stages, advising on venue selection, technical infrastructure, and production design to eliminate costly surprises before they happen. The word "Consulting" in our name is deliberate.

FPC produces a wide range of corporate events including product launches, national sales meetings, medical congresses, pharmaceutical symposia, gala dinners, shareholder meetings, trade show activations, hybrid conferences, and executive town halls. Our deep specialization in pharma and healthcare events - with clients like Sanofi, BeiGene, IPSEN, UCB, and Baxter - sets us apart from generalist AV providers who lack experience in regulated industries.

For large-scale corporate productions, we recommend reaching out 8 to 12 weeks in advance to allow time for venue assessment, custom design, 3D renderings, and equipment sourcing. That said, with 500+ show days of experience, FPC has the operational agility to execute high-quality productions on shorter timelines when needed. Contact us as early as possible to ensure the best availability and production quality.

AV production costs vary significantly based on venue size, technical requirements, event duration, and complexity. A boardroom presentation with basic audio and projection differs greatly from a 2,000-seat ballroom with LED video walls, multi-camera IMAG, and live streaming. FPC provides detailed, transparent proposals with itemized line costs - no bundled pricing designed to obscure margins. Contact us with your event details for a custom quote tailored to your specific requirements.

Initial consultations and discovery calls are complimentary. We invest time upfront to understand your event vision, audience goals, and technical requirements before presenting a solution. For complex venue site surveys requiring travel or detailed CAD floorplans and 3D renderings, we discuss any applicable costs transparently before proceeding - no surprises.

FPC production fees typically include pre-production planning, 3D renderings, equipment sourcing and transport, load-in and setup, on-site technical crew, show operation, strike and load-out, and full project management. Every proposal is fully itemized so you see exactly where your budget is allocated - from individual equipment line items to crew hours, logistics, and venue-specific requirements.

No. Transparency is a core value at FPC - it is one of the four pillars our company is built on. Our proposals include fully itemized pricing with every line item visible. We do not bundle costs to obscure margins, and we do not add surprise charges after the event. If scope changes during production, we communicate cost implications immediately and get written approval before proceeding. No invoice surprises - ever.

Our production process follows five structured phases: Discovery (understanding your vision, audience, and goals), Design (3D renderings, CAD floorplans, and technical specifications), Pre-Production (equipment sourcing, crew scheduling, and logistics planning), Execution (load-in, rehearsal, and flawless show delivery), and Post-Production (strike, debrief, and continuous improvement documentation). Andrew Florencia oversees each phase personally to ensure nothing falls through the cracks across all 13+ years and 500+ show days of our operation.

FPC deploys professional-grade audio systems including scalable line-array and point-source PA systems, digital mixing consoles, advanced RF coordination for wireless microphones, and in-ear monitoring for stage management. We select equipment based on venue acoustics, audience size, and program requirements - ensuring broadcast-quality, dropout-free audio whether you are in an intimate boardroom or a 2,000-seat ballroom.

FPC can source and engineer LED video walls of virtually any size and pixel pitch, from compact 8-foot wide presentation screens to massive stage-spanning installations exceeding 40 feet wide. We select panel specifications based on viewing distance, content resolution, and ambient lighting conditions. All video systems include redundant playback servers and automatic failover switching to ensure zero downtime during your event.

Absolutely. FPC architects broadcast-quality hybrid event production with multi-camera live switching, real-time graphics and lower thirds, redundant internet infrastructure with failover routing, and multi-platform streaming capabilities. We treat internet connectivity and signal routing as mission-critical elements, deploying backup connections and real-time monitoring tools to ensure your remote audience has a seamless, professional experience.

FPC builds redundancy into every critical signal path. Our productions include backup playback servers with automatic failover, redundant wireless microphone frequencies, backup switching infrastructure, and on-site spare equipment. In 500+ show days across 100+ brands, our 100% execution rate speaks for itself. We engineer systems so that if a component fails, the audience never knows - the show continues without interruption.

Yes. FPC provides dedicated event networking infrastructure including hardwired internet connections, managed Wi-Fi networks, VLAN segmentation for production and guest traffic, and redundant failover internet routing. We coordinate directly with venue IT teams and ISPs to ensure bandwidth requirements are met for live streaming, hybrid participation, and on-site digital activations.

Pharma and healthcare events are a core specialization for FPC. We have extensive experience producing medical congresses, product launches, advisory boards, and symposia for clients including Sanofi, BeiGene, IPSEN, UCB, and Baxter. We understand the unique requirements of regulated industries - from compliance-sensitive content workflows to last-minute regulatory review changes and multi-language presentation support that generalist AV companies simply cannot deliver.

Yes - this is one of the most common challenges in pharmaceutical event production, and FPC is built to handle it. Our playback systems and content management workflows are designed for rapid turnaround, allowing us to incorporate last-minute slide revisions, legal disclaimers, and regulatory-approved content changes right up to show time without disrupting the production schedule or compromising presentation quality.

Yes. FPC supports multi-language event production including simultaneous interpretation audio distribution, multilingual confidence monitors and teleprompters, and real-time captioning and subtitle integration. Our experience with international pharma congresses and global corporate events like Mobile World Congress means we understand the technical nuances of delivering content across multiple languages seamlessly.

FPC addresses pharma compliance requirements including secure content management for pre-approved materials, accurate reproduction of regulatory disclaimers and fair balance statements on all display systems, recording and archival capabilities for audit documentation, and controlled distribution of presentation content. Our 13+ years of experience working within the compliance frameworks of pharmaceutical and healthcare organizations means fewer risks and smoother productions.

FPC scales crew size to match each production's specific requirements. A focused corporate presentation may require a team of 3 to 5 technicians, while a large-scale gala or multi-day conference could involve 15 to 25 crew members across audio, video, lighting, rigging, and stage management disciplines. Every crew member is hand-selected by Andrew Florencia for their technical expertise, professionalism, and ability to perform under pressure.

FPC provides full end-to-end production management - we are not an equipment rental company. Our scope includes strategic production consulting, venue assessment, technical design, 3D renderings, CAD floorplans, equipment sourcing, crew management, on-site direction, and post-event documentation. The word "Consulting" in our name is deliberate: we are your strategic production partner, not a vendor who drops off gear and leaves.

Absolutely. FPC regularly collaborates with event management agencies, creative agencies, and in-house corporate event teams across North America. We integrate seamlessly into existing workflows, attending planning calls, contributing to creative briefs, and coordinating with other vendors. Many of our long-term client relationships began as a referral from an agency partner who needed a reliable, founder-led AV production consultancy they could trust.

FPC's cancellation terms are outlined clearly in every project agreement before you sign. Generally, cancellations made 30+ days before the event incur minimal charges covering pre-production work already completed. Cancellations within 30 days may be subject to equipment reservation and crew commitment costs. We are transparent about cancellation terms from the start and work with clients to find fair solutions when circumstances change unexpectedly.